Vendors

2025 Vendor Applications

This application form is for all street vendors including Product and Business information excluding Culture Food Vendors. The application closing date is March 31, 2025. Please see the form for details. Inquiries may be sent to vendors@summerinthecity.ca. Food Vendor Applications are now closed.

"*" indicates required fields

Primary Contact Name

First Last

Company Name

Phone*

Cell

Email*

Address*

Street Address Address Line 2 City Province Postal Code

Website

Facebook Page

Returning Vendor?*

Yes

Hours of Operation*

I acknowledge that I will comply with the 'Hours of Operation'. Failure to comply with these hours may jeopardize your acceptance into the 2026 festival.

Friday June 13, 2025 11:00am-9:00pm, or later.

Saturday June 14, 2025 11:00am- 9:00pm, or later.

Sunday June 15, 2025 - 11:00am-4:00pm, or later.

Preferred Location Request (this does not guarentee the spot you requested but it will be taken into consideration)

Booth Space Classification and Fees*

The fee listed covers one space (sizes listed). Strict boundaries enforced. Extra storage units, vehicles, etc. will be required to park in general parking areas. For all vendors, if oversized vendors not reported on application, they will be relocated upon arrival and invoiced for extra space. (Please note: if you have not accurately recorded your footage you may be denied access to the festival due to space limitation!) Fire Code – All units must meet Provincial and City of Steinbach fire code standards. Prices are based on three days, June 13, 14, and 15, 2025. Please be prepared for all types of weather.

Not for Profit Organization 10ft X 14ft - $200

Not for Profit Organization Selling Food 10ft X 14ft - $250

Crafters and Artisans (homemade items) 10ft X 14ft - $225

Trade and Business Sales 10ft X14ft - $400

Additional Footage Required (if none enter 0)*

Not For Profit Organization - $15/foot ----- Not For Profit Organization Selling Food - $18/foot ----- Crafters and Artisan Sales - $16/foot ----- Trade and Business Sales - $28/foot

Please provide a detailed list of the items that will be sold*

Vendors*

NO Vendor (food or otherwise) is permitted to sell popcorn, cotton candy, or candy apples at the festival.

Payment Information

Cheque can be mailed to Summer in the City - Box 79 Steinbach, MB R5G 1M1

Etransfer sitcpayment4@gmail.com (password: summer) Please state in the memo which organization you are sending the payment for.

Payment in full upon approval of your application

TERMS AND CONDITIONS*

VENDORS HAVE THE PERIOD FROM 8AM-10AM ON FRIDAY JUNE 13, 2025 FOR BOOTH SET UP. A booth number will be given upon arrival. You will receive arrival times and street entry point information in the week leading up to the festival. Any concerns, contact the Vendor Coordinator

Booth reservation will be held no later than 10:00AM on Friday, June 13, 2025. Vendors, who have not made late arrival arrangements prior to Friday, may lose their space at the Coordinator’s discretion. Vendors will not be refunded without at least 3 weeks notice.

I understand booths must be open June 13, 14 and 15, 2025 from 11am. Vendors must remain open until 9pm (minimum) on Friday and Saturday but may remain open until 11pm. Vendors must remain open until 4pm Sunday. Excluding Saturday Only Spaces.

The Summer in the City Festival reserves the right to accept or reject any vendor applications received and reserves the right to designate the location of your booth space.

Subletting of booth space is strictly prohibited.

Vendor locations are only announced the week of the event and arrival times will be provided.

Applicants are responsible for any and all display equipment and materials including tents, tables, chairs, etc. and provide sun/rain protection. Sand bags will not be provided by Summer in the City. Please be prepared for all types of weather.

Booth displays must be free standing structures that will not cause any damage to the concrete or natural habitat in and around the booth space.

No weapons of any type are allowed at the festival site, nor can any weapon of any type be sold.

No drug paraphernalia of any kind shall be sold or displayed by a vendor. This includes items associated with illegal drug use.

No smoking in your booth area. City of Steinbach bi-law restricts smoking within 50 feet of public buildings

It is the responsibility of the vendor to maintain a clean premise in and around their booth location.

The Summer in the City Festival’s name and logo are registered and owned by the Summer in the City Festival. No item may be sold by a vendor which displays the Summer in the City name or logo.

I (we) agree to the terms and conditions to indemnify and save harmless the City of Steinbach, Summer in the City Festival, its committee, employees, volunteers, and agents from any and all claims for loss or injury to person or property howsoever caused arising out of the vendor’s participation in the Steinbach Summer in the City Festival. Therefore, please arrange for your own insurance. By agreeing you are bound by, comply with, and accept all of these terms and conditions as outlined in this application.

Consent

I (we) understand that the Summer in the City Festival Committee reserves the right to accept or reject this application. Approved vendors will be notified by the vendor coordinator on or around the first week in May. There will be no refunds for cancelled space.

I agree to release my contact information for advertising purposes*

Yes

Name*

By entering my full name here I agree that the information entered above is correct and that I will abide by all rules, regulations, laws and conditions.

First Last

2025 Saturday Only - Vendor Applications

This application form is for Crafter Vendors who are interested in being part of Summer in the City for Saturday only. Thank you for applying. Food Vendor applications are now closed.

"*" indicates required fields

Primary Contact Name

First Last

Company Name

Phone*

Cell

Email*

Address*

Street Address Address Line 2 City Province Postal Code

Website

Facebook Page

Returning Vendor?*

Yes

Hours of Operation*

I acknowledge that I will comply with the 'Hours of Operation'. Failure to comply with these hours may jeopardize your acceptance into the 2026 festival.

Saturday June 14, 2025 11:00am - 8:00pm, or later.

Booth Space Classification and Fees*

The fee listed covers one space (sizes listed). Strict boundaries enforced. Fire Code – All units must meet Provincial and City of Steinbach fire code standards. Please be prepared for all types of weather.

One day Only - Saturday - 10ft x 10ft $150

Please provide a detailed list of the items that will be sold*

The Summer in the City Festival reserves the right to accept or reject any vendor applications received and reserves the right to designate the location of your booth space.

Subletting of booth space is strictly prohibited.

Vendor locations are only announced the week of the event and arrival times will be provided.

Booth displays must be free standing structures that will not cause any damage to the concrete or natural habitat in and around the booth space.

No weapons of any type are allowed at the festival site, nor can any weapon of any type be sold.

No drug paraphernalia of any kind shall be sold or displayed by a vendor. This includes items associated with illegal drug use.

No smoking in your booth area. City of Steinbach bi-law restricts smoking within 50 feet of public buildings

It is the responsibility of the vendor to maintain a clean premise in and around their booth location.

VENDORS HAVE THE PERIOD FROM 8AM-10AM ON SATURDAY JUNE 14 2025 FOR BOOTH SET UP. A booth number will be give to you upon arrival. You will receive arrival times and street entry point information in the week leading up to the festival. Any concerns, contact the Vendor Coordinator.

Booth reservation will be held no later than 10:00AM on Saturday, June 14, 2025.. Vendors, who have not made late arrival arrangements prior to Friday, may lose their space at the Coordinator’s discretion. Vendors will not be refunded without at least 3 weeks notice.

The Summer in the City Festival’s name and logo are registered and owned by the Summer in the City Festival. No item may be sold by a vendor which displays the Summer in the City name or logo.

Consent

Payment Information

Cheque can be mailed to Summer in the City - Box 79 Steinbach, MB R5G 1M1

Etransfer sitcpayment4@gmail.com (password: summer) Please state in the memo which organization you are sending the payment for.

Payment in full will be required once approvals are sent.

I agree to release my contact information for advertising purposes*

Yes

Name*

By entering my full name here I agree that the information entered above is correct and that I will abide by all rules, regulations, laws and conditions.

First Last