Vendors

2025 Food Vendor Applications

This for is for all street food vendors (excluding the Culture food vendors). Application will remain open from January 1 – 31, 2025. Approvals to be send by email by February 15th. Full payment will be required upon approval. Please see form for details. Inquiries may be sent to vendors@summerinthecity.ca.

"*" indicates required fields

Primary Contact Name

First Last

Company Name

Phone*

Cell

Email*

Address*

Street Address Address Line 2 City Province Postal Code

Website

Facebook Page

Returning Vendor?*

Yes

Hours of Operation*

I acknowledge that I will comply with the 'Hours of Operation'. Failure to comply with these hours may jeopardize your acceptance into the 2026 festival.

Friday June 13, 2025 11:00am-9:00pm, or later.
Food Vendors ready 10:00am for inspection

Saturday June 14, 2025 11:00am - 9:00pm, or later.

Sunday June 15, 2025 - 11:00am-4:00pm, or later.

Preferred Location Request (this does not guarentee the spot you requested but it will be taken into consideration)

Booth Space Classification and Fees*

The fee listed covers one space (sizes listed). Strict boundaries enforced. For food vendors: please be accurate to include hitch, bumpers, tanks, awnings, storage units, generators, etc. in your total space. Extra storage units, vehicles, etc. will be required to park in general parking areas. For all vendors, if oversized vendors not reported on application, they will be relocated upon arrival and invoiced for extra space. (Please note: if you have not accurately recorded your footage you may be denied access to the festival due to space limitation!) Fire Code – All units must meet Provincial and City of Steinbach fire code standards. Prices are based on three days, June 13, 14, and 15, 2025. Please be prepared for all types of weather.

Food Vendor 10ft X 16ft - $450

Additional Footage Required (if none enter 0)*

Food Vendor - $28/foot

Hydro*

Hydro Service – 120 Volt/15 Amp only. (Limited Availability) **If you do not request Hydro, there will be no Hydro available to you on festival weekend. Vendors are encouraged to supply their own generators if possible. Hydro spots are limited and given at the vendor coordinator’s discretion.

No Hydro - Free

Hydro Required $150

Food Vendor Permit

Max. file size: 64 MB.

A Copy of Food Vendor Permit is required to complete process unless you are exempt from obtaining a mobile permit.

Mobile Units

Type of Unit

Mobile Units and Food Trucks Serve from:*

Mobile Units and Food Trucks Load From:*

I understand that Summer in the City will not provide water or propane hook ups

Please provide a detailed list of the items that will be sold*

I am willing to donate food vouchers to SITC volunteers for distribution by the volunteer coordinator.

FOOD VENDORS*

Must be operational by 10am for health inspection on Friday June 13, 2025. Failure to comply with these hours may jeopardize your acceptance into the 2026 festival.

Food Vendors*

NO Vendor (food or otherwise) is permitted to sell popcorn, cotton candy, or candy apples at the festival.

Payment Information

Cheque can be mailed to Summer in the City - Box 79 Steinbach, MB R5G 1M1

Etransfer sitcpayment4@gmail.com (password: summer) Please state in the memo which organization you are sending the payment for.

Payment in full upon approval of your application

FOOD PERMIT REQUIRED*

Any and all of the SITC food vendors must adhere to all Public Health Regulations and must possess a valid permit from the local Public Health Inspector in order to operate and participate in Summer in the City Festival. Vendors are responsible to contact the Public Health Inspector at (204)326.9229, and set up any necessary appointments, inspections, etc. in order to obtain the licensing required. City of Winnipeg permits are not sufficient. Failure to satisfy the Provincial Health Requirements will result in the removal of your unit for the festival weekend without refund.

TERMS AND CONDITIONS*

FOOD VENDORS HAVE THE PERIOD FROM 6:30pm - 8:30pm on THURSDAY, June 12 and 8AM-10AM ON FRIDAY JUNE 13, 2025 FOR BOOTH SET UP. A booth number will be given upon arrival. You will receive arrival times and street entry point information in the week leading up to the festival. Any concerns, contact the Vendor Coordinator

Booth reservation will be held no later than 10:00AM on Friday, June 13, 2025. Vendors, who have not made late arrival arrangements prior to Friday, may lose their space at the Coordinator’s discretion. Vendors will not be refunded without at least 3 weeks notice.

I understand booths must be open June 13, 14 and 15, 2025 from 11am. Vendors must remain open until 9pm (minimum) on Friday and Saturday but may remain open until 11pm. Vendors must remain open until 4pm Sunday. Excluding Saturday Only Spaces.

The Summer in the City Festival reserves the right to accept or reject any vendor applications received and reserves the right to designate the location of your booth space.

Subletting of booth space is strictly prohibited.

Vendor locations are only announced the week of the event and arrival times will be provided.

Applicants are responsible for any and all display equipment and materials including tents, tables, chairs, etc. and provide sun/rain protection. Sand bags will not be provided by Summer in the City. Please be prepared for all types of weather.

Booth displays must be free standing structures that will not cause any damage to the concrete or natural habitat in and around the booth space.

No weapons of any type are allowed at the festival site, nor can any weapon of any type be sold.

No drug paraphernalia of any kind shall be sold or displayed by a vendor. This includes items associated with illegal drug use.

No smoking in your booth area. City of Steinbach bi-law restricts smoking within 50 feet of public buildings

It is the responsibility of the vendor to maintain a clean premise in and around their booth location.

The Summer in the City Festival’s name and logo are registered and owned by the Summer in the City Festival. No item may be sold by a vendor which displays the Summer in the City name or logo.

I (we) agree to the terms and conditions to indemnify and save harmless the City of Steinbach, Summer in the City Festival, its committee, employees, volunteers, and agents from any and all claims for loss or injury to person or property howsoever caused arising out of the vendor’s participation in the Steinbach Summer in the City Festival. Therefore, please arrange for your own insurance. By agreeing you are bound by, comply with, and accept all of these terms and conditions as outlined in this application.

Consent

I (we) understand that the Summer in the City Festival Committee reserves the right to accept or reject this application. Approved vendors will be notified by the vendor coordinator on or around the first week in May. There will be no refunds for cancelled space.

I agree to release my contact information for advertising purposes*

Yes

Name*

By entering my full name here I agree that the information entered above is correct and that I will abide by all rules, regulations, laws and conditions.

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