2018 Festival Coordinator Needed

We are looking for our 2018 Summer in the City Festival Coordinator!

Summer in the City is a Festival that celebrates arts and culture!  We are proud to host such a vibrant and creative festival in Steinbach, MB.

The Festival Coordinator will coordinate multiple aspects of the festival while supporting a Board of Directors, the Festival Chair and Volunteer sub-committees. The coordinator will be a liaison between the Festival Chair and the sub committees, reporting directly to the Chair.  

The ideal candidate is professional, energetic, self-motivated, community-minded, organized individual who communicates well and is able to work effectively with volunteers.

Duties to include:

  • Arrange and coordinate the festival set-up, operations, and take-down
  • Oversee all logistics during the Festival weekend
  • Develop a strong working relationship with Festival Chair and sub committees
  • Provide detailed reports and facilitate all correspondence
  • Assist the Board in developing a strategic plan and organizational structure
  • Complete and submit grant applications and final reports
  • Support the subcommittees, when necessary, with soliciting donations or donated goods and services; and other duties as directed by the Chair
  • Work with the treasurer and chair to oversee/track  Festival expenses, revenues  and gift in kind; submit cheque requests to the Treasurer
  • Oversee the vendors applications (including artists, artisans, cultural, food and commercial); assist the Chair and Vendor Committee during the festival
  • Create and distribute minutes from all meetings
  • Attend to all administrative tasks, overseeing all files and records and inventory
  • Assist the Festival marketing team in updating our online presence through the website and social media.

Skills required:
– Strong organizational skills
– Computer proficient 
– Exceptional multitasking abilities; flexible with hours
– Strong written and oral communication skills  
– Strong knowledge of budgets/bookkeeping skills
– Event planning abilities

Assets: – working with non-profit organizations and volunteers
             –  marketing and/or graphic design skills
             –  working with diverse cultural groups
             –  experience with grant proposals 
             –  accounting or bookkeeping skills
             – a network of community contacts

Hours & Details:
Majority of coordinator tasks occur between March and June, however certain tasks are year-long. This position runs all year round; hours will vary from 5 hrs/week in off season to 40 hrs/week closer to the Festival event.  This is a contract position for one year with renewal option possible.  Re-numeration will depend on experience and ability.  

Send cover letter, resume and references to Summer in the City Board of Directors at info@summerinthecity.ca.   Deadline for submission is Friday, 13th October, 2017.